Office cover for builders who are never in the office
Scheduling, supplier chasing, subcontractor paperwork, quotes and invoicing — handled 8am to 4pm while you're on site. From £10 an hour, no recruitment fee, start in a fortnight.
- Built for contractors
- Live 8am–4pm UK
- From ~£1,730/month full-time
- QS support available
What they handle while you're on site
The jobs that currently wait until you're back in the van at six o'clock.
- Scheduling teams and confirming next-day works
- Supplier ordering, merchant accounts and delivery tracking
- Chasing subcontractor insurances, RAMS and qualifications
- Quote preparation from site notes and drawings
- Client updates, diary management and appointment confirmation
- Snagging lists issued, tracked and chased to sign-off
- Certification, compliance and O&M paperwork
- Invoice raising, applications and credit control
- Answering the phone so enquiries don't go to voicemail
- Job costing, CVR updates and weekly profitability reporting
What it costs, side by side
Illustrative annual figures. We’ll run your actual numbers on the call.
| Annual cost | UK hire | Via Loomo |
|---|---|---|
| Salary / fees | £27,000 | £20,800 |
| Employer NI | £2,700 | £0 |
| Pension | £810 | £0 |
| Holiday & sick cover | £2,100 | £0 |
| Desk, kit & software | £3,200 | £0 |
| Recruitment fee | £4,050 | £0 |
| Total year one | £39,860 | £20,800 |
Based on a £27,000 UK site administrator salary and a provider project coordinator at £10.00/hour for 40 hours a week.
Common questions
What can a remote assistant do for a construction business?
More than most contractors expect. Scheduling teams and confirming next-day works, supplier ordering and delivery tracking, chasing subcontractor insurances and RAMS, client updates, snagging lists, certification and compliance paperwork, quotes, invoicing and credit control. The test is simple: if it happens on a screen, it can happen anywhere.
We're on site all day. How does that work?
That's exactly why it works. Your assistant covers the office 8am–4pm while you're on site, answering the phone, chasing the merchant and sending the quotes — the things that currently wait until you're back in the van at six.
Can they chase subcontractor documentation?
Yes, and it's one of the highest-value things they do. Insurances, RAMS, qualifications, CSCS cards, O&M documentation — chased systematically every week rather than discovered missing the day before a job starts.
How much does it cost for a small contractor?
A full-time project coordinator starts at around £10 an hour, so roughly £1,730 a month. One prevented day of downtime — a missed delivery, a team standing around, a job delayed by missing paperwork — usually covers a fortnight of that.
Book a free 20-minute consultation
Tell us what’s piling up in the office and we’ll tell you what it would cost to have someone handling it from eight in the morning.
- A rough role spec you can use whether you hire us or not
- A real provider rate — not a range, not “it depends”
- An honest answer on fit. If it’s not right, we’ll say so on the call
Prefer to talk first?
preppedldn@outlook.com
Missed calls are missed jobs
Twenty minutes on a call. No deck, no pressure.